Columbus Approves Multi-Year Patrol Bicycle Contract for Police Fleet
The agreement with Volcanic Partners LLC establishes purchasing terms through December 2029 for Division of Police bicycles and parts, with estimated annual spending of $50,000.
Columbus City Council has authorized a Universal Term Contract with Volcanic Partners LLC for the option to purchase patrol bicycles. Under the legislation, the agreement establishes city purchasing terms expiring Dec. 31, 2029, with options to renew for up to two additional years.
The contract will supply bicycles and replacement parts used to patrol the city. According to city records, the Division of Police is the sole user for the contract, and patrol bicycles are used for regular patrols around the city. Council noted in the ordinance that the contract has become necessary in the daily operation of the Division of Police.
The agreement runs for an initial term of approximately three years, expiring at the end of 2029. The city retains the option to renew the contract for two additional one-year terms, or portions thereof, at the same pricing and escalator clause.
Under the fiscal terms of the measure, the legislation authorizes an initial expenditure of $1.00 from a general budget reservation. City records project a total estimated annual expenditure of $50,000 for the Division of Police under the agreement. City agencies are required to obtain spending approval from their own appropriations for their estimated annual expenditures. Over the initial three-year term and two potential renewal years, that $50,000 annual estimate represents up to $250,000 in potential purchases across five years.
The city purchasing office opened formal bids on Sept. 24, 2026. The purchasing office advertised and solicited competitive bids, receiving two bids for the contract.
Officials deemed a competing proposal from One Nation Distribution LLC non-responsive because the firm did not submit required proposal pages and other documents. Purchasing staff recommended awarding the contract to Volcanic Partners LLC as the lowest, responsive, responsible and best bidder for all catalog items. City records show the vendor is not debarred by the federal government or prohibited from receiving municipal contracts under state findings for recovery.
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Supporting evidence (16)
Columbus City Council has authorized a Universal Term Contract with Volcanic Partners LLC for the option to purchase patrol bicycles.
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BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS: SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Patrol Bicycles in accordance with Request for Quotation RFQ033600 for a term of approximately three (3) years, expiring December 31, 2029, with the option to renew for two (2) additional one-year (1) terms or portion thereof , as follows: Volcanic Partners LLC, All items and catalogue, $1.00
Under the legislation, the agreement establishes city purchasing terms expiring Dec. 31, 2029, with options to renew for up to two additional years.
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The term of the proposed option contract would be approximately three (3) years, expiring December 31, 2029, with the option to renew for two (2) additional one-year (1) terms or portion thereof, at the same pricing and the same escalator clause.
The contract will supply bicycles and replacement parts used to patrol the city.
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WHEREAS, the Patrol Bicycles UTC will provide for the purchase of patrol bicycles and parts used to patrol the City; and
According to city records, the Division of Police is the sole user for the contract, and patrol bicycles are used for regular patrols around the city.
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The Division of Police is the sole user for this contract.
According to city records, the Division of Police is the sole user for the contract, and patrol bicycles are used for regular patrols around the city.
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Patrol bicycles are used for regular patrols around the City.
Council noted in the ordinance that the contract has become necessary in the daily operation of the Division of Police.
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WHEREAS, it has become necessary in the daily operation of the Division of Police to authorize the Director of Finance and Management to enter into a Universal Term Contract for the option to purchase Patrol Bicycles; NOW, THEREFORE,
The agreement runs for an initial term of approximately three years, expiring at the end of 2029.
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The term of the proposed option contract would be approximately three (3) years, expiring December 31, 2029, with the option to renew for two (2) additional one-year (1) terms or portion thereof, at the same pricing and the same escalator clause.
The city retains the option to renew the contract for two additional one-year terms, or portions thereof, at the same pricing and escalator clause.
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The term of the proposed option contract would be approximately three (3) years, expiring December 31, 2029, with the option to renew for two (2) additional one-year (1) terms or portion thereof, at the same pricing and the same escalator clause.
Under the fiscal terms of the measure, the legislation authorizes an initial expenditure of $1.00 from a general budget reservation.
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In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693.
City records project a total estimated annual expenditure of $50,000 for the Division of Police under the agreement.
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Total Estimated Annual Expenditure: $50,000.00, Division of Police, the sole user
City agencies are required to obtain spending approval from their own appropriations for their estimated annual expenditures.
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City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
The city purchasing office opened formal bids on Sept. 24, 2026.
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The Purchasing Office opened formal bids on September 24, 2026.
The purchasing office advertised and solicited competitive bids, receiving two bids for the contract.
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The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ033600). Two (2) bids were received.
Officials deemed a competing proposal from One Nation Distribution LLC non-responsive because the firm did not submit required proposal pages and other documents.
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The bid from One Nation Distribution LLC was deemed non-responsive as they did not submit the proposal pages or other documents as required in the RFQ.
Purchasing staff recommended awarding the contract to Volcanic Partners LLC as the lowest, responsive, responsible and best bidder for all catalog items.
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The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows: Volcanic Partners LLC, CC#042773, PENDING UPDATE, All Items and catalogue, $1.00
City records show the vendor is not debarred by the federal government or prohibited from receiving municipal contracts under state findings for recovery.
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The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.